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Fees & optional charges


Sunbelt Rentals Environmental Fee


In order to meet the equipment needs of our valued customers, Sunbelt Rentals handles potentially hazardous materials like fuel, oil, cleaners, batteries, and sediment every day. Proper management of these materials and their by-products is expensive, but we are committed to protecting the environment and our communities. As a result, Sunbelt Rentals invests in solutions intended to minimize impacts to our environment and comply with Federal, State/Provincial, and local regulations, such as containing our potentially hazardous materials, treating our wash bay run-off/waste, and proper disposal or recycling of oil, filters, fluids, tires, batteries, and shop waste.

The Sunbelt Rentals Environmental Fee is not a government mandated tax or fee. This fee helps offset a wide-range of environmental-related risks and expenses (direct and indirect) incurred through activity of our rental fleet, such as:

  • Waste disposal
  • Oil recycling
  • Fuel and fluid handling
  • Construction and operation of cleaning facilities
  • Treating our wash bay run-off / waste
  • Investment in low emission rental assets (i.e. Tier IV)
  • Governmental reporting
  • Administrative costs

This fee is not intended for any particular purpose or placed in an escrow account. It becomes part of Sunbelt Rentals revenue and is used at our discretion. This fee is intended to be added to each piece of rental equipment identified as having a potential for environmental impact, and in accordance with the groupings set forth in the following chart:


Environmental Services Table

*Percentage charged against the total rental amount

Any errors or omissions from the groupings above are not intentional and will be corrected once identified. Cleaning requirements deemed excessive may be invoiced through a specific line item charge and are not collected through or reflected in any environmental charge.



Fuel Payment Options


Sunbelt Rentals allows you to choose how you want to replace the fuel before returning your equipment. For fuel replacement, Sunbelt Rentals provides three options: Fuel Option (Prepay), Pay on Return and Return Full.


Prepay fuel option

For your convenience, Sunbelt Rentals offers a Fuel Option (Prepay). The Fuel Option (Prepay) is a prepay option that permits you to purchase at the time of rental a full tank of fuel at a competitive, self-service per gallon price (posted fuel charge at Sunbelt Rentals location). The charge is based on the average fuel tank size for the equipment class. There is no hassle and this option saves time and money. As an added convenience, you can purchase the Fuel Option (Prepay) at the time of the rental, however, if you decide to return the equipment full of fuel, you will be refunded the cost of the Fuel Option (Prepay). This way, you can either decide to fill it up or let Sunbelt Rentals do it when you return the equipment—it’s your choice.


Pay on return option

With this option, you can pay the full-service fuel price (posted fuel charge at Sunbelt Rentals location) per gallon of fuel used. This is another easy, timesaving option where you only pay for the fuel you use.


Return full option

The final option is returning the equipment full of fuel. You will be charged the Fuel Option (Prepay) cost at the time of the rental, but you will receive a refund when you return the equipment full of fuel.

Rental Protection Plan


The Rental Protection Plan (“RPP”) is NOT an insurance policy. The RPP is an extended rental protection plan, for you or your company, to offset possible damages or theft that may occur during the equipment rental period. While the RPP is completely optional, it is recommended to maximize your total protection while renting equipment. The RPP can also cover gaps in your insurance coverage such as when the loss is within your insurance deductible or when the loss is greater than the deductible, but not large enough to make filing a claim in your best interest. Actual terms of the RPP are outlined in the rental contract.


Theft protection

For equipment stolen, customer is only responsible for 10% of the manufacturer’s suggested list price, up to a maximum of $500.

In the case of theft of equipment, your responsibility is limited when you have paid for the RPP and comply with the rental contract, including filing a proper police report of the theft within 48-hours of discovery of theft. If the equipment is recovered at a later date, Sunbelt Rentals retains ownership. Without the RPP, if equipment is stolen from your job site, you are 100% responsible for replacing the equipment. Even if your insurance covers the stolen equipment, you will likely have to meet your deductible. With the RPP, your maximum responsibility for stolen equipment is 10% of the manufacturer’s suggested list price, up to a maximum of $500.


Damage protection (incidental & accidental)

For the cost of repairs, the customer is only responsible for 10% of the cost of the repairs, up to a maximum of $500.

The RPP can shield you, as the customer, against unexpected expenses that could result from damage during the use of rental equipment. Typically insurance does not cover the cost of repair or such repair cost is within your deductible amount.


Tire protection

First $50 of tire puncture repair costs are covered for each occurrence.


Rental liability

Customers are exempt from rental charges on damaged equipment covered by RPP while it is being repaired.

The RPP limits your responsibility for cost of repairs, as well as eliminating your liability for the rental amount normally charged during the period in which the equipment is repaired.

There are limitations to the RPP coverage which are clearly listed on the Rental Contract. Please refer to your contract or ask to speak to a manager if you have questions about the RPP.