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COMPLIANCE WITH THE LAW
Suppliers and their manufacturing facilities must fully comply with all applicable national and/or local laws and regulations, including, but not limited to, those dealing with labor, immigration, health and safety, and the environment.
All labor must be voluntary. Slave, child, underage or forced labor will not be tolerated. In the absence of local laws, suppliers may not employ workers under the age of 14. Suppliers shall not engage in or support trafficking of human beings.
HIRING AND EMPLOYMENT PRACTICES
Suppliers’ hiring practices must include verification of workers’ legal right to work in the country and ensure that all mandatory documents, such as work permits, are available. Suppliers must also prohibit discrimination based on race, color, gender, nationality, age, disability, union membership, maternity, sexual orientation, or marital status.
LABOR HOURS AND COMPENSATION
Suppliers must comply with applicable wage and hour labor laws and regulations governing employee compensation and working hours. Suppliers must compensate all workers and wages, overtime premiums, and benefits that meet or exceed legal standards.
Sunbelt Rentals’ suppliers may not subject workers to physical, sexual, psychological, or verbal harassment or abuse. Suppliers may not use monetary fines to discipline employees. Where it is allowed by law, suppliers should have a system that allows employees to anonymously report their concerns.
HEALTH AND SAFETY
Suppliers must provide all workers with a safe and healthy work environment. Suppliers must take proactive measures to prevent workplace hazards. Wages and benefits are paid on time and at least equal to the applicable legal minimum wage and any associated statutory benefits.
Suppliers should ensure that every facility complies with environmental laws, including all laws related to waste disposal, air emissions, discharges, toxic substances and hazardous waste disposal. Specifically, manufacturing suppliers must validate that all input materials and components were obtained in accordance to international treaties and protocols in addition to local laws and regulations.
GIFTS AND IMPROPER PAYMENT
Sunbelt Rentals suppliers and their representatives may not give gifts to Sunbelt Rentals employees, even if it is of nominal value. Any as types of bribes, or kickbacks or are prohibited in exchange for business opportunities.
Suppliers must protect all Sunbelt Rentals information, electronic data, and intellectual property with appropriate safeguards. Any transfer of confidential information must be executed in a secure way. Suppliers may not use the Sunbelt Rentals trademark, images, or other materials to which Sunbelt Rentals owns the copyright, unless explicitly authorized. If a Supplier becomes aware of a data breach or potential breach that impacts Sunbelt Rentals or the security of Sunbelt Rentals' operations or data, such Supplier must immediately contact Sunbelt Rentals. Suppliers are expected to adhere to any applicable regulatory, contractual or other obligations or standards of cybersecurity applicable to their business or operations.
FREEDOM OF ASSOCIATION AND COLLECTIVE BARGAINING
Suppliers must respect the right of workers to choose whether to lawfully and peacefully form or join trade unions of their choosing and to bargain collectively.
COMPLIANCE WITH GOVERNMENT CONTRACTING REQUIREMENTS
As a supplier to Sunbelt Rentals, a Supplier may be subject to additional requirements or restrictions imposed by the US government and/or other government entities. These requirements include, but are not limited to, the Federal Acquisition Regulation (FAR) and the Defense Federal Acquisition Regulation Supplement (DFAR).
In order to support and evaluate its suppliers, Sunbelt Rentals may engage in monitoring activities to assess compliance with this Code of Ethics. Any non-compliance with this Code must be reported and investigated to the extent necessary. Suppliers who do not meet the requirements of this Code will be provided with the opportunity to bring their business up to the Sunbelt Rentals standards in a reasonable timeframe. Sunbelt Rentals reserves the right to terminate its business relationship with any supplier who fails to do so or refuses to comply with the Supplier Code of Ethics.
Any person who believes that a violation of the Sunbelt Rentals Supplier Code of Ethics has occurred is asked to report the relevant information in confidence to Sunbelt Rentals’ purchasing organization or to the Sunbelt Rentals Compliance Hotline at 844-960-0579.